Youth Protection

Overview of policy, controls, training, and reporting requirements that the University of Wisconsin Stout and third parties need to maintain in working with youth and minors.
In this Section

Protecting minors on campus is not just a good idea, its part of UW System Administrative Policy 625 for youth protection, effective March 2023.  This policy sets minimum standards to protect minors on our campus.  It is the Compliance Specialist and Youth & Minors Protection Coordinator role to implement this policy on our campus and equip departments with the tools they need to ensure the protection of all minor’s visiting  UW-Stout. UW-Stout also maintains a recreational and educational camp license through the Wisconsin Department of Agriculture, Trade and Consumer Protection. Our SOP contains relevant information and requirements for how operational areas on campus will fulfill Policy 625 including how we document our compliance.  

Activities that are considered a covered activity:

  • All faculty, academic staff, university staff, employees, students, student employees, graduate students, interns, affiliates, volunteers, contractors, consultants, visitors, and third-party vendors supervising or interacting with minors at a University program, event, or activity.
  • All UW-Stout activities held either on or off campus that serve minors, including those held in other municipalities, states, and nations.
  • Third party programs and activities held on University property.

This policy does not apply to:

  • A person under the age of eighteen (18) who is a matriculated student at the University.
  • Events open to the general public, and which minors attend at the sole discretion of their parent(s) or legal guardian(s) and where the University does not have custodial care of the minor.
  • Private events
  • Medical care provided to minors in an in-patient or out-patient setting
  • Institution Review Board approved research.
  • Daycare and preschool services provided by a licensed health or daycare provider or employee or volunteer acting under the direction of a licensed health care provider.
  • Minors participating in pre-enrollment visitation or recruiting activities governed by the NCAA. 
  • UW-Stout Faculty who are guest lecturing at an outside organization and have no oversight of minors.

Participating with Minors?

At a minimum, employees, staff, or volunteers participating with minors during campus activities will:

  • Complete a Youth Event Agreement or Volunteer Agreement
  • Complete a Criminal Background Check
  • Receive training on Prohibited Conduct and Mandatory Reporting Responsibilities
  • Be aware of the event’s Safety Plan
  • If you are considering serving at an UW-Stout event that will have minors, be aware of these requirements.  The activity Sponsor or Program Facilitator will coordinate this process with you. 

Program Support

For questions or assistance in this process, contact foleyia@uwstout.edu. The documents described in the above can be accessed through the SharePoint that manages this.  We are available to provide educational support and training as your team needs.

 

For Organization Leaders

My organization wants to use UW-Stout's facilities for our own youth event or program.

Step Zero: Learn!

Step One: Reserve Space with us

Step Two: Contracts

  • After you work with the university to reserve space, your contact will put you in touch with the Youth and Minors Protection Coordinator, and you will be asked sign a contract that includes youth protection requirements.
  • You will be asked to produce a certificate of insurance with the required coverage. University of Wisconsin Board of Regents must be listed as additional insured, coverages must be primary and noncontributory and a waiver of subrogation in favor of the University of Wisconsin Board of Regents for General liability, Auto liability and Sexual Abuse and Molestation liability.

My organization wants our youth and minors to engage in UW-Stout's instruction, activities or tour campus.

Step Zero: Learn!

Step One: Contact us!

Step Two: Contracts

  • After you work with the university to reserve space, your contact will put you in touch with the Youth and Minors Protection Coordinator, and you will be asked sign a contract that includes youth protection requirements.
  • You will be asked to produce a certificate of insurance with the required coverage. University of Wisconsin Board of Regents must be listed as additional insured, coverages must be primary and noncontributory and a waiver of subrogation in favor of the University of Wisconsin Board of Regents for General liability, Auto liability and Sexual Abuse and Molestation liability.
For Parents and Guardians
  • Parent and guardians can check out our Youth Camps and Programs this season and sign their dependents up for our activities. 
I am a university department hosting a youth program
  • Access the Youth Protection SharePoint page and follow instructions for hosting a sponsored program.
  • If you are bringing a third party group to campus for a youth program and not working with Educational Pathways, University Recreation Complex or University Conferences and Events already, please meet with Ian Foley at foleyia@uwstout.edu to review youth protection and contract requirements for the event.